JOB DESCRIPTION

DIRECTOR OF FINANCE & OPERATIONS

Reporting directly to the Managing Partner, this position is responsible for the operations of all accounting and financial responsibilities, corporately and for the PDP group of closed end funds. Overall duties include overseeing all daily finance and operational activities, as well as internal and external financial reporting and analysis for the corporate company and the group of funds. The position is also instrumental in the development and implementation of new business initiatives and/or IT systems projects impacting the investment organization, and the company as a whole.

full time

The specific responsibilities of the individual in this position include:

Corporate Accounting, Operations and Budgeting

  • Manage all corporate accounting and finance functions, including effectively and efficiently control all aspects of financial systems and processes, preparation of internal and external financial reporting, budgeting and cash management.
  • Daily management and reconciliation of the Company’s banking function
  • Supervise the daily bookkeeping / accounting / payroll to ensure deadlines are met in a timely
    manner.
  • Be responsible for the HR function in regards to payroll, company policies and employee on
    boarding.
  • Ensures the company is in compliance with all applicable IFRS guidelines and regulatory
    requirements
  • Assists the Managing Director in the annual budget process through preparation of the profitability
    analytics, forecasting and budgeting spreadsheet documents.
  • Manage the outsourced overall IT infrastructure and oversee the operational daily IT function.
  • Work closely with the Executive team on the development, analysis and management of the
    company internal control systems, including cash controls, procurement, IT etc.
  • Work closely with the Executive team on any required business analysis.

Fund Accounting

  • Responsible for day to day Fund Accounting as well as cash calls from Investors and funding of Borrower loans
  • Oversight responsibility for the fund accounting function by acting as the main contact with any
    future
    external back-office service provider for the funds.
  • Manage internally the annual fund’s audit and any filing requirements.
  • Oversee monthly, quarterly and annual fund income distribution processes and required investor
    reporting
  • Provide fund industry expertise internally for all fund related questions, fund reporting requirements
    and industry changes.
  • Manage the outsourced overall IT infrastructure and oversee the operational daily IT function.
  • Work closely with external Legal / Compliance on regulatory and risk management issues
  • Contribute expertise on new initiatives and new product development.

Reporting

  • Manage the year-end corporate audit and financial statement reporting processes.
  • Responsible for the creation, monitoring and delivery of all financial reporting, results
    analysis and breakdown of any variance
  • Manage the ongoing profitability analysis process and presentation of pertinent corporate
    financial reporting and information internally to management (ie monthly reporting and budget
    summaries) and externally to third parties (ie Company stakeholders, Board, Audit Committee
    and any regulators).
  • Working with the Managing Director, oversee all the preparation, design, analysis and maintenance
    of ad hoc reporting to meet special informational needs.

Taxation

  • Prepares annual corporate tax filings and tax working papers.
  • Oversee fund tax filings and monthly tax working papers
  • Managing monthly regulatory tax filings to ensure completeness, accuracy, and timing (ie. HST and
    payroll) for the company and the funds.

Projects

  • Provides support to the business on all financial aspects of new initiatives, fund launches, control procedures and financial materials
  • Complete other duties and special projects as required

Education and Experience

Preferred CPA, CA. or equivalent recognized accounting designation (CMA, CGA)

Minimum three years senior corporate analysis and fund accounting experience in the fund or securities industry with past supervisory/team leadership responsibilities.

The successful candidate will have extensive demonstrable skills and experience including the following:

  • In-depth knowledge of the accounting function within the fund industry or securities markets and strong understanding of fund operations, regulations and reporting
  • Excellent interpersonal skills and an ability to collaborate and communicate effectively with all
    levels of staff and management
  • Strong analytical, interpersonal and verbal and written communication skills. A strategic thinker.
  • Organized with the ability to set priorities, meet deadlines and manage projects effectively and efficiently.
  • Work well under pressure and within strict deadlines.
  • Highest standards of professional and personal integrity.
  • High degree of computer literacy and familiarity with MS 365 including Excel, Word, PowerPoint, Sharepoint
    and accounting/GL software.
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